Approving time cards – Absence reason select box

To allow Managers/Supervisors to select an absence reason they must have the correct Security Groups enabled   Go to Manage My Business>>Security Groups and make sure Allow Absence on time Card and Allow shift swap time card are checked under the desired group(s).

Stat Holiday Reports

Ensure you first have your stat holidays setup. To view the stat report, go to Time Card & Payroll in the menu Select Holiday/Stat Report Pick the holiday and click GO The report will generate a list of all employees who were scheduled that day and show if they worked before/after and color code if […]

Timecard History

Timecard History is a record of who has approved or edited a timecard. When approving editing timecards, you can now choose the clock option at to the right of each timecard entry to see if and who has edited the timecard.    

Exclude paid meals/breaks from overtime calculations.

We’ve added the option to set your hours for maximum regular hours and choose the option to exclude paid meals and breaks . Go to Manage My Business>>Manage My Payroll, Shifts and Labour Rules. This calculation will be reflected on the Schedule page, for example in this case the employee worked 53 hours. That’s 9 […]

How do I NOT get alerts for employees who have paid meals

If you have some employees (managers) that are paid for meals whereas regular employees are not, you can still avoid time card alerts by overriding their department rules in their employee profile and setting their meal to 0.

Splitting a schedule

Sometimes you may have a schedule that needs needs to be split between 2 departments. As an example they were scheduled 8-6 but worked from 9-2 in DeptA and 2-6 in DeptB To do this, go to the timecard and click ADD TIME CARD Enter the new time, you will see the new alert in […]

Adding comments to timecards

We’ve now added the ability for mangers/supervisors to add comments to timecards when they are approving a specific timecard. These comments will show on the timecard page with a special comments icon, and when you print/export as well.

When the system auto-clocks an employee out, what logic does it use?

If an employee forgets to check out, the system automatically clocks them out. To calculate when to do this, there are 2 scenarios 1. If the employee is scheduled, it will set the time to their END OF SHIFT time ex. If the employee is scheduled 9-5. the END SHIFT will be set to 5 […]

Grace Periods and how PAID hours are calculated.

Depending on your setup, the calculation of PAID hours may differ. Under Manage My Business » General » Manage My Schedule Settings and Time Card Settings When correcting paid hours on the time card: ( ) use drop list in 15 minutes increments (ie. 1:00PM, 1:15PM, 1:30PM. etc) ( ) allow manual entry and pay […]