The Time Card Change History feature provides a detailed audit trail of all edits and approvals made to an employee’s timecard.

This allows managers to clearly see:

• • Who made a change
  • What was changed
  • When the change occurred
  • Approval activity (approved/unapproved)

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Why This Matters

Timecards directly impact payroll – so having visibility into changes is critical.

With Change History, you can:

• • Ensure accountability across managers and admins
  • Quickly investigate discrepancies
  • Confirm edits before processing payroll
  • Maintain a clear record for compliance or internal reviews

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How to Access Change History

1. Go to TIME CARDS & PAYROLL
2. Go to REVIEW, UPDATE & APPROVE TIME CARDS
3. Locate the employee and date you want to review
4. Click the clock icon beside the timecard entry (right side)

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What You’ll See

When you click the clock icon, a history window will open displaying all activity related to that timecard.

1. Edit History (Detailed Changes)

For each edit, you’ll see:

• • Date of action
  • Type of action (e.g., Meal Edited, Entry/Exit Edited)
  • Who made the change
  • Previous values (before the change)
  • Updated values (after the change)

This makes it easy to answer questions like:

“Who changed this shift from 5:00 PM to 6:00 PM?”

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2. Approval History

The lower section shows:

• • When the timecard was approved or unapproved
  • Who performed the action
  • The exact timestamp

This is especially useful for:

• • Tracking approval workflows
  • Confirming final payroll readiness
  • Identifying last-minute changes after approval

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Example (Real-Life Scenario)

A manager notices an employee’s hours look higher than expected.

Using Change History:

1. Click the clock icon
2. Review the edit history
3. See that another manager extended the end time from 5:00 PM → 6:00 PM
4. Confirm who made the change and when

This removes guesswork and avoids back-and-forth communication.

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Best Practices

• • Always review history before payroll is finalized→ Catch unexpected edits early
  • Use history when resolving disputes→ Provides a clear, unbiased record
  • Train managers to be mindful of edits→ Every change is tracked and visible

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Tips

• • The history is read-only→ It cannot be altered, ensuring accuracy
  • If something looks incorrect:
    • Verify who made the change
    • Follow up directly with that user

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Summary

The Time Card Change History feature gives you full transparency into all timecard activity. It helps ensure accuracy, accountability, and confidence when reviewing and approving employee hours.