Time cards are approved based on your grace periods. Grace periods tell the system how many minutes before and after the scheduled time do you want to generate an exception and be alerted.
Read this article on how grace periods are calculated.
You can change your grace periods via MANAGE MY DEPARTMENTS (department based rules, the default) or MANAGE MY SHIFTS (shift based rules).
If an employee punches in BETWEEN the grace periods the time cards is auto approved. If not, it will require approval.
For example, you have an employee scheduled 9a-5p, 2 breaks (15m) and 1 meal (30m). Grace periods are set to 2m on each action.
If the employee clocks in as follows:
- Entry – 8:59a
- Break – 10:20a-10:35a
- Meal 12:14p-12:44p
- Break: 2:10p-2:24p
- Exit: 4:59p
Their time card would be approved, there are no issues.
However, if they clocked as follows:
- Entry – 8:59a
- Break – 10:20a-10:45a
- Meal 12:14p-12:44p
- Break: 2:10p-2:24p
- Exit: 4:59p
Their time card would NOT be approved – the first break was too long.
