Time Cards

Change The Role For A Schedule After The Schedule Has Passed

If you need to change the role an employee has worked in AFTER they have completed their shift, you can change it by going to the time card and editing the time card you want to update and change the role.

Employee has been exited by the system

Employees who leave their shift for the day without punching out will be exited by the system. Meaning, their timecard will reflect the shift times indicated on their schedule when not punched out. If the employee clocks out before their scheduled end time, The earlier punch out time will be recorded.   The system looks […]

Approving time cards – Absence reason select box

To allow Managers/Supervisors to select an absence reason they must have the correct Security Groups enabled   Go to Manage My Business>>Security Groups and make sure Allow Absence on time Card and Allow shift swap time card are checked under the desired group(s).

Stat Holiday Reports

Go to the payroll setup and set the correct export details as explained here. Ensure you first have your stat holidays setup. To view the stat report, go to Time Card & Payroll in the menu Select Holiday/Stat Report Pick the holiday and click GO The report will generate 2 lists, those employees who worked the […]

Timecard History

Timecard History is a record of who has approved or edited a timecard. When approving editing timecards, you can now choose the clock option at to the right of each timecard entry to see if and who has edited the timecard.    

Exclude paid meals/breaks from overtime calculations.

We’ve added the option to set your hours for maximum regular hours and choose the option to exclude paid meals and breaks . Go to Manage My Business>>Manage My Payroll, Shifts and Labour Rules. This calculation will be reflected on the Schedule page, for example in this case the employee worked 53 hours. That’s 9 […]

How do I NOT get alerts for employees who have paid meals

If you have some employees (managers) that are paid for meals whereas regular employees are not, you can still avoid time card alerts by overriding their department rules in their employee profile and setting their meal to 0.

Splitting a schedule in a time card

Sometimes you may have a schedule that needs to be split between 2 departments after the shift has been completed. As an example an employee was scheduled 8a-6p in CASH but worked from 9a-2p in CASH and 2p-6p in CUSTOMER SERVICE. To split the shift 1. Go to TIME CARD & PAYROLL 2. Go to […]

Adding comments to timecards

We’ve now added the ability for mangers/supervisors to add comments to timecards when they are approving a specific timecard. These comments will show on the timecard page with a special comments icon, and when you print/export as well.