Time Cards

Absence hour totals on time card approval page

To view a summary of absence hours for the week, you can see this on the time card approval page. To see this, 1. Go to TIME CARD & PAYROLL 2. Go to REVIEW, UPDATE AND APPROVE TIME CARDS 3. Find the period you want to review. 4. At the bottom you will see the […]

How do I show EMPLOYEE NOTES on the schedule and time card review page?

If you need to show the employee public notes on the schedule and time card review page Go to MANAGE MY BUSINESS Go to MANAGE SCHEDULE AND TIME CARD SETTINGS Enable these 2 options: What will show on the schedule: What will show on the time cards:

How can I or my employees add manual time cards?

** Note: if employees are doing this you need to ensure their permissions are setup to allow time card entries. By default employees don’t have this permission.   To add a manual time card, follow these steps: Go to TIME CARD & PAYROLL Go to REVIEW, UPDATE AND APPROVE TIME CARDS Pick the date range […]

Auto Approve Time Cards When ONLY An Unpaid Meal Was Missed

If you have a time card who’s ONLY exception is a missed unpaid meal can be auto approved if you turn on this feature: We would also recommend turning on this option as well, so the meal is auto-deducted Automatically subtract MEALS (if unpaid) even if the employee doesn’t take them

Why do some time cards round to the minute and others don’t?

This ONLY applies if you’ve set up to pay to the minute vs rounding to the 15min.   If an employee punches in within the grace periods and has no exceptions, the system will set the PAID hours to the ACTUAL and approve.   Example (no alerts – there are no other exceptions on meal […]

Set SCHEDULE to PAID

When approving time cards, if you want to copy the SCHEDULED HOURS to the PAID HOURS, you can simply click the button at the bottom right. This will take the scheduled hours 9:00AM-5:00PM and set those as the PAID HOURS (over-writing the 9:45AM-5:00PM).  

How and Why To Lock Your Time Cards

Once all your time cards have been approved, you should lock them to avoid other employees making changes. This is especially critical if you’re exporting to payroll. You don’t want to export your time cards and then have someone edit a time card after. Your numbers won’t match. To lock the time cards, go to […]

Override Meals/Breaks In Time Bands

You can now override the default meal and break lengths for time bands. This is useful if you have 60 minute meals for most cases but need 30 minute meals in specific cases. To override the default values, add or edit an existing time band and pick the new times:

Download my time card history

If you want to keep a local copy of you time card history, you can download it by going to TIME CARD & PAYROLL and selecting the report Download my time card history Pick the date range you’re looking for and click GO, the file will be generated and ready to download.